St. John's Church of England Primary School & Nursery
Policies & Paperwork
Policies
Introduction to St John’s School Policies
At St John’s Church of England Primary School & Nursery, our policies are designed to support a safe, inclusive, and nurturing environment where every child can thrive academically, socially, emotionally, and spiritually.
They reflect our commitment to high standards, positive relationships, and the wellbeing of all members of our school community. These policies provide clear guidance for staff, pupils, parents, governors, and visitors, ensuring consistency, fairness, and compliance with statutory requirements while upholding our Christian values and vision.
Through these shared expectations, we work together to enable every child to flourish and achieve their full potential.
Click here to view our school policies.
Paperwork for Parents
Text Messages from School and Online Payments to School
Please complete this form and return to the school office if you would like to be able to receive text messages from school, for example informing you of cancelled clubs/events, school closures and payment reminders. We also offer online payment as an alternative to sending cash into school for dinner money and some trips/activities.
Parental permission form
Below is our 'Parental Permission' form. Parents are asked to complete this when their child starts school in reception and then again at the start of juniors in year three. However, should circumstances change at any time, parents are invited to return one to school with any new information that you want us to be aware of.
Leave of absence for when children need time off school
Administration of Medicine
Home and School Agreement
Parents and school are invited to sign this agreement when their children enrol at our school. This document helps set out the expectations that parents should rightfully expect of St. John's and what we expect of families and children attending St. John's.
Electronic devices, such as mobile phones, in school.
To help parents and carers understand what children can and can't bring to school, we have published this information about electronic devices such as watches, fit-bits and phones.
Severe winter weather and school closures.
Unfortunately, there may be times when the school has to close or can't open. Please read the information below as to what we will do if snow, severe weather or any other circumstances mean that we have to close the school.
Please do not ring the school in these circumstances, read the information below (updated in January 2026) to help you with what we will be doing.
Helping families with passport applications
At St John’s, we always aim to support our families as much as possible. However, due to the large number of families in our community, staff are not able to approve or countersign passport applications. Countersigning requires meeting strict criteria set by HM Passport Office, and staff cannot complete this process fairly or consistently for such a high volume of requests.
We appreciate your understanding and encourage families to check the official government guidance for suitable counter signatories.
Helping children with separated parents
We do not have a specific separated parent policy. We recognise that their are many different types of parental separation that would be difficult to account for in a single policy.
When working with separated parents we will follow guidelines and legislation published by the Department for Education, see the link below.
Privacy notice - supplemental information
The table below lists the companies that we may share information with about pupil, governors or staff to help with day to day processes and requirements.
It was last updated on 10/09/2025
| Company or website | Pupils | Governors | Staff |
| Barracuda | y | y | y |
| Canva | y - pupils create accounts using their school google workspace (known as google classroom) log on details | n | y |
| Coolmilk | y | n | n |
|
Department for Education |
y - Daily attendance levels reported to DfE as per their privacy notice - CLICK HERE | ||
|
Google Workspace Including Google Classrooms |
y | n | y |
| Integris | y | n | y |
| iTrack |
y - name and school details such as assessment data n - personal details, including address |
n | y |
| Intrahealth, on behalf of NHS | y - pupil information provided to ensure successful administration of procedures such as flu vaccination. | n | n |
| LinkICT | y | y | y |
| Microsoft 365 (including Word, Excel, Co-pilot, PowerPoint) | y | y | y |
| My Concern | y | n | y |
| NELI | y | n | n |
| Parent Pay | y | n | y |
| Primary Site |
y - photographs with permissions n - pupil names and other details |
y - School email address y - minutes of meetings |
y |
|
Rennaisance Learning (Accelerated reader) |
y | n | n |
| SAP | n | n | y |
| School Money | y | n | y |
| Tapestry | y | n | n |
| Tinkercad | y - pupils log on using their school google workspace (known as google classroom) log on details | n | y |
| Twisted Wave | y - pupils create accounts using their school google workspace (known as google classroom) log on details | n | n |
| Teachers to parents | y | n | y |
| Wonde | y | n | n |
Google Workspace supplementary information
We use Google Workspace at St. John's, and every child has a Google Workspace account. Amongst other things this allows them to use Google Classrooms. The services that we use are to help us ensure that children are able to use their Google Workspace safely to help them with their school work.
The list below shows which additional google services children have access to when using google classrooms and which additional services we have blocked.
For example YouTube is blocked and Google Maps is allowed.
The below list will be updated when needed. It is correct as of 16.12.21.